Page 67 - Personnel Policy and Procedures Manual

The decision regarding a promotional increase shall reflect the promoted employee's experience and
qualifications in comparison with other employees' backgrounds in the same job. If the Department Director
or Elected Official deems that the promotional guidelines as aforementioned do not fulfill this requirement,
the Director or Elected Official may request a promotional adjustment through the Human Resources
Director but not more than ten percent (10%) for the employee. Final approval must be made by the Human
Resources Director.

Section 500.122 Disciplinary or Involuntary Demotions

The Department Director or Elected Official shall furnish a written letter of intent to demote to the employee
detailing the reason(s) for the action, the pay adjustment and a notification of the right to appeal as
applicable.

The rate of pay for an employee that is demoted for disciplinary reasons shall be reduced up to ten percent
(10%) for up to three (3) grades demotion or to the rate applicable to the new position as determined by the
Department Director and approved by the Human Resources Director. A demotion of four (4) grades or
more shall result in a reduction in salary up to fifteen percent (15%) or to the rate applicable to the new
position as determined by the Department Director and approved by the Human Resources Director.

In situations where the guidelines for reduction in pay do not bring the employee’s salary within the grade
range for the position that the employee is demoted to, the salary shall be adjusted to the maximum pay of
the pay grade. Exceptions to this policy require written justification from the requesting department and
approval by the Human Resources Director.

Section 500.123 Reclassification Demotions

If a reclassification results in an employee occupying a position of lower class and pay, the employee shall
be demoted to the lower class. In cases where demotion occurs as a result of a reclassification, the employee
shall be allowed to continue at his or her current rate of pay, even though it exceeds the maximum of the
salary range in the lower class. However, the employee’s pay rate shall be “red circled”, thereby,
disallowing any future salary increase until such time as - (1) the employee transfers into a job class for
which the maximum salary is higher than the employee’s current salary, or (2) the maximum salary for the
employee’s current class increases to a rate that exceeds the employee’s salary.

Section 500.124 Voluntary Demotion

An employee may be demoted at their own written request to a vacant position in a lower class, subject to
the approval of the Department Director or Elected Official and the Human Resources Director. The
Department of Human Resources shall determine whether the employee meets the minimum qualifications
of the lower class of position.
Employees who voluntarily demote shall have their rate of pay reduced up to five percent (5%) for one (1)
grade and up to ten percent (10%) for a two (2) or three (3) grade demotion or to the rate applicable to the
new position as determined by the Department Director and approved by the Human Resources Director.
A demotion of four (4) grades or more shall result in a reduction in salary up to fifteen percent (15%) or to
the rate applicable to the new position as determined by the Department Director and approved by the
Human Resources Director.

All Rights Reserved – As approved by the Commission on 05-07-2019 67 | P a g e