Page 115 - Personnel Policy and Procedures Manual

Section 800.026 Employee Separation and Termination

Types of Termination

1) Job Abandonment. An Employee not on an authorized leave of absence who, without valid reason,
fails to report for work for three (3) consecutive days will be considered to have voluntarily resigned
from the service of Augusta, Georgia.

2) Voluntary Resignation. A voluntary resignation for any reason other than formal retirement. An
Employee wanting to leave August, Georgia in good standing shall provide a written resignation to his
or her immediate supervisor at least fourteen (14) calendar days prior to the effective date of resignation.
The resignation letter should include the reason for leaving as well as the proposed effective date. Two
weeks’ notice is understood to mean that the resigning Employee will be available for work during this
time. Exceptions to the time limit requirement may be granted by the Department Director.

3) Involuntary discharge or dismissal. Termination of a regular employee by Augusta, Georgia for just
cause and shall be governed by the provisions of these policies and procedures as hereinafter set forth.

4) Probationary Termination. Discharge of an employee for any reason or no reason so long as such
discharge does not violate any federal or state law during the established probationary period.

5) Layoff/Reduction in Force (RIF). Involuntary separation of an employee by Augusta, Georgia for
shortage of funds or work, abolishment of the position, material changes in the duties or organization,
or related reasons beyond the employee’s control which do not reflect dissatisfaction with the service
of the employee. The duties previously performed by any laid-off employee may be reassigned to other
employees holding positions in appropriate classes.

6) Loss of Job Requirements. Any employee who fails to obtain or ceases to hold a special license or
other special requirement necessary to perform the job he/she performs or is intended to perform shall
be laid off until such license or special requirement is obtained. The license or special requirement shall
be obtained within the specified period of time designated by the employee’s Department Director or
the employee shall be dismissed.

7) Disability Retirement. An employee will notify his or her immediate Supervisor of resignation due to
disability. A disability is an inability to perform the functions of a job due to injury, illness, disease, or
a medical condition that makes the employee’s continuance on the job a danger to himself/herself or to
others. Medical documentation from a licensed doctor or medical facility stating the Employee is totally
disabled to perform his or her job must be provided by the retiring employee to the Human Resources
Department.

8) Retirement. Any Employee may retire by voluntarily separating employment with Augusta, Georgia
coupled with a statement by the Employee that he/she is retiring in accordance with their retirement
plan.

All Rights Reserved – As approved by the Commission on 05-07-2019 115 | P a g e