Page 119 - Personnel Policy and Procedures Manual

Section 800.031 Employment Reference Checks

The Human Resources Department will respond in writing only to those reference check inquiries that are
submitted in writing. Responses to such inquiries will confirm only dates of employment, wage rates, and
position(s) held. No other employment data will be released without a written authorization and release
signed by the individual who is the subject of the inquiry.

Section 800.032 Personnel Data Changes

Personnel data is maintained by Human Resources in the HRIS. It is the responsibility of each employee to
promptly notify the Human Resources Department of any changes in his or her personnel data. Personal
mailing addresses, telephone numbers, number and names of dependents, individuals to be contacted in the
event of an emergency, educational accomplishment, and other such status reports should be accurate and
current at all times. If any personnel data has changed, the employee must notify the Human Resources
Department, ATTN - Payroll Coordinator, within (72) hours of such change.

Section 800.033 Smoking

It is the policy of Augusta, Georgia to provide employees with a work environment that is both safe and
healthy. All employees that smoke are encouraged to contact the Human Resources Department for
information about an ADA approved Smoking Cessation Program. Employees that smoke or who have
dependants who smoke may be charged a higher premium for health insurance.

Every prominent health study conducted during the past two decades has linked smoking with a variety of
major health complaints. By the simple acknowledgment that smoking is both a recognized health hazard
and is controllable, the adoption of a restricted smoking policy is a demonstration by Augusta, Georgia of
a commitment to the well being of the employee.

Therefore, in an effort to provide a more healthful work environment, Augusta, Georgia has implemented
the following policy regarding restricted smoking in the work place of all Augusta, Georgia employees:

• No smoking is permitted in any Augusta, Georgia building or facility. Smoking outside of the
building in designated areas to be at least ten (10) feet away from any access door will be allowed
as long as trash receptacles are consistently used and areas are kept thoroughly clean.

• It is the responsibility of all employees of Augusta, Georgia to adhere to strict enforcement of this
restricted smoking policy. All supervisors are responsible for enforcing this policy in their areas of
responsibility.

• Employees are encouraged to assist in the implementation of this policy by informing the visiting
public of smoking restrictions and providing directions to designated smoking-permitted areas
outside your building. Any noncompliance with this smoking policy by employees may be grounds
for disciplinary action.

Section 800.034 Polygraph

This policy is to be followed in the utilization of polygraph examinations whenever they are used as part of
an investigation of alleged impropriety or misconduct by officers, employees, or agents of Augusta,
Georgia. All Augusta, Georgia employees or agents are required to cooperate with supervisors and
All Rights Reserved – As approved by the Commission on 05-07-2019 119 | P a g e