Page 139 - Personnel Policy and Procedures Manual

Section 900.106 Random Testing Program

A. General.
1. Employees classified as safety-sensitive will be randomly tested for illegal substances. A safety-
sensitive employee may be tested up to once per month.
2. Criteria and standards for random testing for regular employees are available for review in the
Risk Management Office.
3. Criteria and standards for random testing of Transit Employees and CDL Holders are found in the
federal regulations cited above, which are available for review in the Risk Management Office.
B. Program Integrity. To ensure the selection process maintains true random integrity, no names, social
security numbers, employee numbers or any other identification of individuals will be provided to the
agency which is responsible for selecting the random numbers to be tested, which numbers are
generated through a computer program.
C. Random Selection/Testing Process
1. Notification Process
a. Risk Management
i. Request sequence numbers from designated service provider on a monthly basis
ii. Receive numbers, match numbers with names in spreadsheet maintained in Risk
Management
iii. Generate letter for each individual selected, attach Consent Form and Collection Site
Checklist. Letters grouped by department, give to Risk Manager for signature.
iv. Send letters to Department Point of Contact via courier (point of contact determined
by Department Director
b. Department Point of Contact
i. Receives packet of letters from Risk Management containing monthly selections for
drug screening.
ii. Point of Contact secures letters to maintain confidentiality of information.
Remainder of internal process is developed by department (employees who are
selected are not to have notice of their selection prior to receipt of notification letter
from Risk Management.
iii. Testing is to be spread out throughout the month - do not try to test all employees
within a few days.
iv. Suggestion for internal process: When feasible, only Point of Contact gives letter
to each employee.
v. After employee receives this notification, the Point of Contact places the current date
and time in appropriate area on letter Employee then signs and dates Consent Form,
witnessed by person giving the notice. (Important: once notified, the employee has
30 minutes to arrive at the collection facility listed in letter).
vi. Consent Form is left with Point of Contact who sends form back to Risk Management
to be maintained in employee drug testing file.
c. Employee carries letter showing date and time along with Collection Procedures Checklist
to the facility designated as the collection site.
2. Collection Site
a. Upon arrival at collection site, employee follows guidelines of collection site (signing in,
providing photo identification - driver's license, etc.).
b. Employee gives letter to Collection Site who verifies timeliness of arrival.
c. Employee and Collector will initial appropriate step, as it is completed on Collection
Procedures Checklist.
3. Notification by Laboratory of Testing Results

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