Page 21 - Personnel Policy and Procedures Manual

Section 100.019 Sick Leave Pool Eligibility

Eligibility criteria are as follows -

a. Membership is open to all eligible employees on a voluntary basis.

b. An employee must have been employed by Augusta, Georgia in a full-time regular position for
at least twelve (12) months preceding application for membership.

c. An applicant for membership in the Sick Leave Pool must have a minimum of seventy five (75)
unused Sick Leave hours at the time of application.

d. Applicants for membership shall apply during Benefits “open enrollment” period annually.

Section 100.020 Application for Membership in Employee’s Sick Leave Pool

a. An employee shall file an application for membership in the Sick Leave Pool with the Human
Resources Department during benefits annual “open enrollment” period.

b. The HR Department will certify that the applicant has or has not met all minimum eligibility
requirements for membership.

c. If the eligibility requirements have been met, membership shall become effective on the first day
of the month following receipt of the application for membership by the Human Resources
Department. Confirmation of membership will be sent by the HR Sick Leave Pool Coordinator
to the new member, along with a copy to the department.

d. Upon receipt of the membership confirmation, the HR Department will prepare a transfer of sick
leave from the employee’s records to the Sick Leave Pool on the Certificate of Transfer Form
bearing the employee’s signature and date signed. The completed Certificate of Transfer shall
then be forwarded to the Payroll Department. A copy of the Certificate of Transfer Form shall be
given to the employee and one maintained in the employee’s personnel file. The HR Department
shall be responsible for maintaining records on the Sick Leave Pool.

Section 100.021 Sick Leave Pool Contributions

a. The initial contribution will be fifteen (15) sick hours.

b. When the balance of the Pool falls below twenty (20%) percent of members contributions
(number of members times 8 hours), each member will be required to contribute four (4) hours
of sick leave from his or her official sick leave record (not to exceed twelve (12) hours in any
one fiscal year).
c. Should a member not have four (4) hours of sick leave on the books at the time the Pool is
replenished, he or she will be required to make replenishment upon accruing twenty (20) hours
of sick leave.
d. Should a member be in the process of applying for leave from the Pool at the time the Pool is in
need of replenishment, membership in the Pool shall be continued and replenishment shall be
waived until the member has returned to duty and has accrued twenty (20) hours of sick leave.

All Rights Reserved – As approved by the Commission on 05-07-2019 21 | P a g e