Page 19 - Personnel Policy and Procedures Manual

(288) hours. When extreme operational matters and/or emergencies occur and the employee had requested
leave and the leave had been approved, an extension may be granted to use the leave at a later time. The
extension to use this approved leave shall be granted by the Administrator. Employees who are granted this
extension shall have ninety (90) days from the date of approval by the Administrator to take the leave or it
will be forfeited. It is the intent of these rules to have employees take their Annual Leave during the calendar
year of accrual.

Section 100.012 Payment for Unused Annual Leave

When an employee is separated from Augusta, Georgia, such employee shall be paid for all accrued unused
AL unless he/she has failed to complete twelve (12) months of continuous service excluding periods of
LWOP.

Section 100.013 Rate of Payment for Annual Leave Following Promotion or Demotion

Employees using AL after the effective date of their promotion or demotion to a higher or lower job
classification shall receive annual leave pay at the rate in effect at the time the leave is taken.

Section 100.014 Annual Leave Buy-Back Policy

Purpose

To establish a program that allows annual leave to be converted to cash payments in lieu of taking time off
for all eligible employees of Augusta, Georgia. This program is contingent upon availability of funds, with
approval of the administrator.

Scope

This policy shall apply to all eligible employees serviced by Augusta, Georgia’s Human Resources
Department as described below.

Procedures

A. Any eligible employee may request to sell annual leave to Augusta, Georgia Human Resources
Department.
1. Eligible employees are
a. Full-Time
b. Employees who are eligible to accrue leave
2. Ineligible employee are
a. Contract employees paid by an agency other than Augusta, Georgia
b. Employees of the Sheriff’s Department
c. All employees of Constitutional Officers and/or Elected Officials that have officially
elected not to have their employees subject to Augusta, Georgia Policies and Procedures.
d. The following extraordinary appointments
i. Temporary
ii. Part-time
B. An employee may sell a minimum of eight (8) hours and a maximum of forty (40) hours of AL per
fiscal year.

All Rights Reserved – As approved by the Commission on 05-07-2019 19 | P a g e