Page 15 - Personnel Policy and Procedures Manual

departure times and a fixed non-workday. Starting times may be scheduled between 6:00 a.m.
and 9:00 a.m.

3. Restrictions

a. Employees must work or account for their basic work hour requirement by sick or annual leave,
compensatory time off, leave without pay, or excused absence.

b. Employees wishing to terminate their flexible or compressed schedule may do so at the end of
the current pay period. The schedule to which the employee will return will be approved by the
supervisor.

c. Employee requests to change to a different work schedule will be considered each calendar
quarter. Such requests must be submitted at least two full pay periods before the start of the
quarter and, if approved, will be effective at the beginning of the first pay period after January
1, April 1, July 1, or October 1 of each year.

d. While supervisors are expected to make every effort to schedule meetings and other special
activities during core times, there may be times when a supervisor will ask an employee to
arrange his/her schedule to meet program needs. When possible, the employee will be given
advance notice of the special need. If a supervisor determines that the work schedules within an
organization are adversely affecting the ability of a group or unit within the organization to
accomplish the work efficiently and/or provide service to the public and/or the schedule
increases significantly the cost of the operations, the supervisor may adjust employees' choices
of arrival and departure times, adjust the use of credit hours, or explore other options, including
discussions with the work group, prior to terminating an individual from participating in AWS.

4. RESPONSIBILITIES

a. Human Resources Department
Human Resources staff maintains up to date information about policies, rules and regulations
related to work schedules. HR provides information to staff, management and supervisors about
changes that impact employees and the agency as a whole. HR provides guidance on how to best
comply with policies, rules and regulations related to work schedules of Augusta.

b. Department Directors
i. Department Directors approve or disapprove a flexible or compressed work schedule within
a department only after a consultation with the immediate work group. A proposed schedule
should be disapproved only if it would have an adverse impact on the mission (e.g., a
reduction in productivity, a diminution in the level of service to our customers, or a
documentable increase in the cost of operations).

ii. Department Directors plan and organize assignments to provide work and measurement of
accomplishment during the employee's hours. AWS provides greater freedom for all
employees to choose their working hours. There will be no routine overtime or
compensatory time granted in order to provide adequate supervision or telephone coverage;
needs should be anticipated and schedules made accordingly. Supervisors must assume
responsibility for proper record maintenance, certification, and reporting of information to
timekeepers. Supervisors should also ensure that each employee knows who to contact in

All Rights Reserved – As approved by the Commission on 05-07-2019 15 | P a g e