Page 14 - Personnel Policy and Procedures Manual

6. Work Schedule Designations: All work schedules must be approved/disapproved by the
Department Director or his/her designee.

7. Time Accounting: Employees will report their time and attendance in accordance with the
requirements of the Department Director.

8. Training: Employees attending conferences or training courses will be guided by the schedules for
conferences or training courses and alter their FWS accordingly. This normally will involve
reverting to the normal workday schedule. Training courses or conferences will not alter the
requirement for all employees to account for their approved work schedule.

B. Alternative Work Schedule Options

1. Authorized flexible schedules

a. Flex tour: This schedule allows an employee to select arrival and departure times within a
flexible time band; however, once selected, the hours become the employee's regular work
schedule.
b. Types of Hours: Core and flexible hours will be observed in the establishment of flexible work
schedules.

i. Core Hours are those hours when all full-time employees on flexible schedules must be on
duty during their scheduled workdays or in an appropriate leave status (including credit hour
time off). The Augusta core hours are 9:00 a.m. to 11:00 a.m. (morning core band) and 1:00
p.m. to 3:30 p.m. (afternoon core band), Monday through Friday. Meetings are to be
scheduled during core hours unless it is not feasible to do so. Also, with prior approval, lunch
breaks may be used during core hours. Part-time employees continue to work originally
appointed hours unless the employee and supervisor agree on changes.

ii. Flexible hours are those hours of the workday within which the employee has the option to
select and/or vary the arrival and departure times. The Augusta flexible hours are 5:00 a.m.
to 9:00 a.m. (Morning flex), 11:00 a.m. to 1:00 p.m. (Midday flex), and 3:30 p.m. to 8:00
p.m. (Evening flex band), Sunday through Saturday. For employees on a flexitour schedule,
the midday flex band allows employees to extend their lunch periods up to an additional 1
hour and add the extra time at the end of the day. For example, an employee can begin work
at 6:30 a.m., take an 1 1/2 hour lunch (or personal) break and end work at 3:30 p.m.

2. Authorized compressed schedules

a. 4-Day Workweek: This schedule allows employees to work 37.5 hours a week, with 1 non-
workday each week of the pay period. Employees preselect fixed arrival and departure times
and two fixed non-workdays according to one of the following schedules: three 9.5 hour days
and one 9 hour day; or three 10 hour days and one 7.5 hour day. Starting times may be scheduled
between 6:00 a.m. and 9:00 a.m.

b. "5-4/9" Plan: This schedule allows exempt employees only to work eight 8.5-hour days and
one 7-hour day with 1 non-workday each pay period. Employees preselect fixed arrival and

All Rights Reserved – As approved by the Commission on 05-07-2019 14 | P a g e