Page 18 - Personnel Policy and Procedures Manual

Vacation may be taken as earned or may be allowed to accumulate in an amount not to exceed 288 hours
per year.

Accrual Schedule Hours Hours Per Year Days Per Year
0-12 Months 3.69 hrs/pay period 96 4
13-60 Months 4.62 hrs/pay period 120 5
61-120 Months 5.54 hrs/pay period 144 6
121-180 Months 6.46 hrs/pay period 168 7
181-240 Months 8.31 hrs/pay period 216 9
240 + Months 11.08 hrs/pay period 288 12

Annual Leave for fire suppression personnel may be taken during the calendar year. All vacations and
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personal use of Annual Leave must be scheduled by December 20 of the previous year.

Fire Suppression Personnel shall accrue sick leave at the rate of 5.31 hours per pay period. Fire Suppression
Personnel accumulate and carry over a maximum of 1,518 hours of sick leave.

In lieu of the regularly scheduled holidays received by other employees, Fire Suppression Personnel will
be granted one hundred twenty (120) hours of Holiday Leave per year. Holiday Leave may be used by an
employee upon completion of six (6) months of employment.

Scheduling and use of AL, SL and Holiday Pay, including for illness, must be done in accordance with the
Fire Department’s policies and procedures. Fire Suppression Personnel must take vacation in increments
of twenty-four (24)-hour shifts.

Section 100.009 Scheduling Annual Leave

Requests for annual leave usage will first be scheduled in the best interest of the department and, secondly,
at the employee's convenience. The Department Director must decide to approve or disapprove annual leave
in advance.

Section 100.010 Request for Annual Leave

A request for annual leave by any employee, other than a Firefighter, shall be submitted to the employee's
immediate supervisor within a reasonable time (normally not less than two (2) weeks, except in the case of
illness) in advance of the beginning date of the leave of absence and shall be made in accordance with the
current policies and procedures of the department. Leave must be scheduled and approved by the
appropriate supervisor in advance according to this Manual. Leave may be taken only after approval by the
appropriate Department Director so that, insofar as practicable, the department can function without the
hiring of additional temporary help. Leave shall be authorized in units of days or hours only. Leave taken
outside the guidelines for approval is considered to be unscheduled leave and may result in a charge of
absence without official leave (AWOL), disciplinary action, and/or adversely affect an employee’s
performance review. The determination of the Department Director on the matter of scheduled annual leave
shall be final.
Section 100.011 Maximum Allowable Annual Leave Carryover

The maximum allowable Annual Leave that may be accrued and carried into the next calendar year for all
employees (except SES Employees), including Fire Suppression personnel, is two hundred and eighty-eight

All Rights Reserved – As approved by the Commission on 05-07-2019 18 | P a g e