Page 20 - Personnel Policy and Procedures Manual

C. An employee must maintain a minimum Annual Leave balance of seventy-five (75) hours after the
leave is sold.
D. Once sold, the appropriate amount of AL shall be permanently deducted from the employee’s leave
balance.
E. Requests to sell AL must be submitted through the Department Director to the Human Resources
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Director, no later than November 1 of each year.
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F. Payment for AL sold shall be included in the last payday on or before December 25 each year.
G. AL sale by any eligible employee is strictly voluntary.
H. The payout of any AL shall be contingent upon availability of funds as determined by the
Administrator.

Section 100.015 Scheduling of Sick Leave

Employees that need to use SL must notify their supervisor as soon as practicable of this need, but in any
event no later than thirty (30) minutes after the employee’s scheduled start time. Failure to notify immediate
supervisor of the need to use SL in a timely manner may result in any applicable day being classified as
AWOL. If an employee has requested SL for a period of three (3) consecutive working days, or two
consecutive shift schedules for Firefighters, a physician’s certification must be furnished to permit payment
for SL. If there is a reasonable suspicion that an employee is abusing sick leave, he or she may be required
to present a physician’s certification for any period of time for which sick leave is being requested.

Section 100.016 Maximum Allowable Sick Leave Carryover

The maximum allowable sick leave that may be accrued and carried into the next calendar year for all
employees is nine hundred and ninety (990) hours, other than for shift workers (8 hour shifts), whose
maximum is 1056 hours, and Firefighters, whose maximum is explained in Section 100.008.

Section 100.017 Payment for Unused Sick Leave

Employees will not be paid for unused SL. Provided, however, that employees who are retiring under the
then governing defined contribution retirement plan may be paid for up to half of their accrued SL leave at
retirement. Employees who are retiring under the then governing defined benefit retirement plan may
convert unused SL leave toward retirement credit, not to exceed six (6) months.

Section 100.018 Sick Leave Pool Policy

Purpose
The purpose of the Employees’ Sick Leave Pool is to supplement an employee’s loss of income during the
transition period between full-time employment and an extended leave of absence, start of disability
retirement, or termination, resulting from that employee’s serious illness or injury. The Sick Leave Pool
can only be drawn after all Sick Leave and Annual Leave on the employee’s record has been exhausted.

Background
The Sick Leave Pool is viewed as employment benefits to augment those leave benefits provided by
Augusta, Georgia. Such benefits apply to both exempt and non-exempt positions. These benefits do not
apply to employees who are not otherwise granted sick leave or annual leave under the Leave Policy. Part-
time, temporary or contract workers would not be eligible for participation in the Sick Leave Pool.

All Rights Reserved – As approved by the Commission on 05-07-2019 20 | P a g e