Page 22 - Personnel Policy and Procedures Manual

e. Any member who is currently drawing from the Pool may continue as a member until he or she
has drawn the maximum number of hours of sick leave (480 maximum) hours authorized. A
waiting period of one (1) year from last occurrence is required.

Section 100.022 Use of Pooled Sick Leave

Requirements for use of pooled sick leave (pooled leave):

1) Pooled leave will only be used for member’s illness, injury, or accident;

2) All sick and annual leave on the employee’s record shall have been exhausted;

3) The member shall request use of pooled sick leave on the appropriate form.

4) A doctor’s statement must be provided as to the nature of the illness or injury, the anticipated
recuperation period required, and prognosis for recovery or return to work.

5) The Department shall provide the Human Resources Department with the request to use
pooled leave on the appropriate form, which shall include:

a) Date absence began;

b) Number of hours of absence to date;

c) Number of hours of Leave Without Pay (if any) during this period;

d) The employee is not an abuser of leave (e.g. employee does not show a pattern of taking
Fridays, Mondays, Days Before and After Holidays off);

e) The absence is not for a Worker’s Compensation injury;

f) Copy of doctor’s statement;

g) Attestation that the employee/member has no leave left; and has not exhausted 480
maximum hours of pooled sick leave within the past twelve (12) months;

h) Signature of Department Director; and

i) Number of hours requested up to a maximum of 480.

All requests to use pooled leave shall be reviewed and approved or denied by a majority of the Pooled Leave
Committee. The Committee shall approve requests on a priority of need basis. The number of hours
approved may be less than requested, after considering the reason for the request, the number of requests
being filed, and the balance of pooled leave available in the Pool.

If the request to use pooled leave is approved, members shall not be required to pay back the sick leave
awarded except upon investigation and finding of abuse of the Sick Leave Pool.

If the request to use pooled leave is denied, members shall have the opportunity to appeal the denial to the

All Rights Reserved – As approved by the Commission on 05-07-2019 22 | P a g e