Page 92 - Personnel Policy and Procedures Manual

Section 600.004 Retirement Recognition

• The HR Department is responsible for administering the Retirement Service Award process to honor
retirees for each respective calendar year. Retirees will receive a special recognition certificate,
retirement gift (clock), and be invited to the annual retiree appreciation dinner.

• The HR Department will also prepare the awards, including special retirement commemorative
acrylic clocks with custom plaques showing appropriate “name, sincere appreciation for xx years of
service” and Retirement Certificates from the Board for presentation to retirees. Notification of all
retirees for the calendar year will include invitation to the annual recognition ceremony/dinner and
all other associated activities.

• The Retiree Recognition Dinner will normally be held in the fall of every year. Two dinner tickets
for the retiree and one guest will be provided free of charge by Augusta, Georgia. To participate in
honoring retirees, the Mayor, all Commissioners, the Administrator, and department heads will be
requested to participate and will be provided one (1) ticket for the dinner. Additional tickets may be
provided (1 each) to Elected Officials with retirees to be recognized, program sponsors, and special
guests invited by the Administrator. Dinner tickets will also be available for purchase by family
members, former retirees, and other guests of employees being recognized.

Section 600.005 Administration and Budget

• Human Resources will budget the funds and manage EIAP program each year. The EOM/EOY
program will be administered primarily by the Employee Recognition Committee. Any amendments
to this policy will be coordinated through the HR department and the Administrator.

• Refunds received by Augusta, Georgia’s Human Resources Department from AFLAC in the amount
of 2% of premiums collected for servicing their account will be the primary funding source for the
EIAP. The purchase of awards, recognition items, and other activities (e.g. luncheons, dinners,
catering, etc) that support the morale and welfare of employees will be funded exclusively through
the refunds provided to HR by AFLAC or other appropriate vendors and any other money received
through sale of recognition items (e.g. sale of service award pins to employees) or funds donated by
other vendors for this purpose.

• This EIAP Fund will be used exclusively by the Augusta, Georgia HR Director to cover the cost of
administering this program.

All Rights Reserved – As approved by the Commission on 05-07-2019 92 | P a g e