Page 165 - Personnel Policy and Procedures Manual

Section 1000.109 Age and Employment Status Restrictions

A. Except for employees having a commercial driver’s license, the minimum age for driving
Augusta, Georgia vehicles is 21 years old.
B. Except for employees having a commercial driver’s and Airport employees, only full time regular
employees are authorized to drive Augusta, Georgia vehicles unless specifically approved by the
Administrator.

Section 1000.110 General Vehicle Accident Provisions

A. In the event of a vehicle accident involving Augusta, Georgia owned vehicles, the following
procedures will be followed:
1. Administer first aid.
2. Notify the appropriate police agency, department head and supervisor.
B. The driver involved should exchange names, driver's license numbers, vehicle tag number and
insurance data with the other person(s) involved. OFFER NO INFORMATION REGARDING
THE RESPONSIBILITY FOR THE ACCIDENT OR WHAT SHOULD HAVE BEEN DONE
TO AVOID THE ACCIDENT.
C. Report the accident to supervisors as soon as possible. The supervisor shall make a written report
to their respective department. Such reports will include a statement from the employee involved,
any employee that was a witness, and the name of the insurance carrier and agent of the other
parties involved. The form located at Appendix 5 will be used (Fleet Accident Report). This
form will be submitted only if a Motor Vehicle Accident Report is not filled out by a law
enforcement officer.
D. All serious accidents and/or accidents involving bodily injury or a fatality will be reported to Risk
Management IMMEDIATELY.

Section 1000.111 Vehicle Accident Responsibilities

A. DEPARTMENT DIRECTORS
1. Ensure all employees are familiar with all sections under General Safety.
2. Develop a system of notification within their respective department.
3. Promote driver safety and vehicle accident safety.
4. Ensure a prompt department investigation is conducted into the circumstances leading to the
accident.
B. SAFETY REVIEW COMMITTEE
1. Serves as the administrative board of inquiry to identify the causes of accidents involving
vehicles, property damage and employee injuries in order to establish responsibility and
derive means to reduce accidents involving Augusta, Georgia owned vehicles and personnel.
2. Reviews all accidents resulting in property damage or personal injury to employees, including
vehicle accidents, to determine the cause and to establish responsibility or culpability where
appropriate.
3. Assess penalties based on damage assessments, directs retraining and establish needed
procedures when shortcomings have been identified.
a. Penalties/damage assessments will be established as a percentage based on the cost of
physical damage. (See Safety Review Committee section)
b. Risk Management Committee will periodically review the percentage formula to make
adjustments as necessary. This action will be recorded in the minutes of Risk
Management Committee and published to all Departments in a separate letter.
c. Where flagrant and/or repeated violations occur, the Risk Management Committee will
notify the appropriate department head and suggest further training or disciplinary action
be taken.

All Rights Reserved – As approved by the Commission on 05-07-2019 165 | P a g e