Page 167 - Personnel Policy and Procedures Manual

d. When appropriate, the board may recommend reassignment to a non-driving position or
the termination of the employee.
C. SUPERVISORS
1. Ensure drivers of Augusta, Georgia vehicles are trained on all sections under General Safety.
2. Periodically inspect vehicles driven by employees under their supervision to ensure driver
compliance with policy to conduct daily inspections and ensure no damage goes unreported.
3. Ensure any damages or accidents are reported immediately and that the "Fleet Accident
Report" Form RM-FAR is prepared and forwarded, to include witness statements, whenever
a police report is not made out.
4. Ensure any common use vehicle is inspected by the driver for safety and condition prior to
operation.
5. Ensure any employee involved in an accident or as a witness to an accident involving an
Augusta, Georgia vehicle is available to the Safety Review Committee when requested. No
supervisor has the authority to deny an employee the time to attend the Safety Review
Committee.
D. RISK MANAGEMENT
1. Maintains files on each driver involved in an accident and vehicle which has been damaged.
2. Process reports of accidents, incidents or reports of damage.
3. Coordinates the repair of all vehicles.

Section 1000.112 Vehicle Accident Procedures

A. When an accident occurs or damage to a vehicle noticed, the driver will:
1. Give assistance as required to others involved. The accident will be reported immediately. If
the vehicle is equipped with a radio and it is operational, the driver will report the accident
immediately. The driver will get the names, addresses and phone numbers of anyone
involved, including any witnesses.
2. Vehicles will not be moved from the accident scene until released by local law enforcement
officers investigating the accident. If the vehicle is safe to operate, it will be driven to the
respective department or maintenance shop immediately. The supervisor and driver will
complete the "Fleet Accident Report Form RM-FAR if a Motor Vehicle Accident Report is
not prepared by the law enforcement officer investigating the accident. The "Fleet Accident
Report” is to include any witness statements from other Augusta, Georgia employees, if
involved. The report will be sent through department channels to Risk Management.
3. If the vehicle is not drivable, the "listed" towing service will be used. Normally this will be
called in by the law enforcement officer. The vehicle will be taken to the appropriate
maintenance shop.
4. The driver will be notified by letter of his case being reviewed by the Safety Review
Committee (SRC). Drivers and/or witnesses will be allowed to appear before the SRC. NO
SUPERVISOR MAY DENY ANY EMPLOYEE THE RIGHT TO APPEAR BEFORE THE
COMMITTEE. Any driver wishing another Augusta, Georgia employee, who has direct
knowledge of the incident, to be present at the SRC may request their attendance by notifying
Risk Management by phone, and requesting their presence. This should be done as soon as
possible after receiving the letter of notification.
5. The Committee will review all information concerning the accident and take appropriate
action.
6. The driver will be informed of any decision with regard to his or her involvement in the
accident. This will be done in letter form. Any employee has the right to appeal to Risk
Management Committee. See Section 8 - Safety Review Committee.

All Rights Reserved – As approved by the Commission on 05-07-2019 167 | P a g e