Page 222 - Personnel Policy and Procedures Manual

C. Employees shall utilize authorized Talk Groups only.
D. No programming changes will be made unless approved by IT.
E. No hardware or accessories will be added or altered except by IT or authorized personnel.
F. Each employee assigned a radio will be responsible for said unit and accessories to include
replacement in the event of loss or damage due to negligence.
G. Any damage or loss will be noted in writing to IT and Risk Management immediately.
H. Replacement options will be left to the discretion of the Department Director/Manager.
I. No sexually explicit communication will be tolerated in any form while using the radio system.
J. No radios will be used as a scanner after hours except as authorized by Dept. Head.
K. All transmissions will be kept as brief as possible.
L. All repairs and re-programming will be directed through IT.
M. The radio system and equipment is controlled and directed through IT.
N. Emergency radio functions will be reserved for life threatening functions only.
O. As each radio is issued an electronic ID number which is printed to a computer every time the
talk button is keyed on a radio, the unit will be identified each time the radio is used.
P. The Mutual Aide Channel will be utilized only in emergencies that require immediate response
from public safety departments (i.e. injuries, fire, threat of loss of life, etc.).
Q. Any violation of the above listed policy shall be subject to the Disciplinary Policy Augusta,
Georgia. Any problems or questions concerning the radio system and equipment shall be
directed to the Information Technology Department.

Section 1200.003 Department-Issued Cellular Telephones

A. These employee usage guidelines (plus any additional restrictions imposed by the department)
should be given to and signed for by the employee at the time the cellular telephone is issued.
B. Cellular telephones should not be used for outgoing calls in a City facility where there is a
telephone line available.
C. If a pager is provided together with a cellular telephone, the pager should be used to screen
calls that can be returned on a line telephone. Cellular telephones are primarily for City
business purposes only. Every effort should be made to contain calls to five (5) minutes or less.
Over limit calls may be evidence of misuse and are subject to appropriate disciplinary action.
Reimbursements of calls will be left to the discretion of the Department Director/Manager.
D. Employees are expected to exercise good judgment while using the cellular network. Cellular
telephones are subject to monitoring with simplified radio scanner technology, and, therefore,
are not suitable for conversations where privacy or security is a requirement. Cellular
telephones should not be left accessible to other such as in an unlocked car or on a desk.
E. Employees are expected to practice safety while using the cellular network. Cellular telephones
should not be used while the employee is mobile. This includes walking, driving, biking, etc.
F. Cellular telephone use will be randomly audited.
G. Cellular telephones should not be transferred to individuals without an approved application
for assignment of a cellular telephone.
H. Department-issued cellular phones are subject to the provisions of Section of this Manual.

Section 1200.004 Violation of Policies

Any violation of the Information Technology policies may be subject to discipline, up to and including
termination.

All Rights Reserved – As approved by the Commission on 05-07-2019 221 | P a g e