Page 54 - Personnel Policy and Procedures Manual

• For a Career Ladder progression that is not pre-approved, employees and managers can obtain an
Individual Career Ladder form from Human Resources. Employees and managers can develop and
provide the distinguishing characteristics necessary for the higher level classification.

*For Managers

• Discuss employee's proposed Career Ladder plan in light of departmental plans and goals.
• Complete the Manager's Eligibility Checklist (Form 1) at the end of this section.
• If the employee is eligible for a Career Ladder, and is interested in progressing to a position on the
eligible list, complete the Pre-Approved Career Ladder form and submit it to Human Resources.
• If there is not a Pre-Approved Career Ladder available, consider using the Individual Career Ladder
option. Estimating pay rate upon completion.

Section 400.007 - Estimating pay rate upon completion

• The salary increase is given when the Career Ladder is completed.
• Consider that the employee's base pay must be at least the minimum of the range of the higher level
classification.
• The guidelines for salary increases found in the policy manual under Classification & Compensation
Administration and Management unit apply to employees promoted through a Career Ladder.
• Employee pay rate increases should be reviewed based on qualifications that are related to duties
and skills of the new position.
• A reasonable promotional increase is ten percent (10%).
• Salary increases should be considered in the context of other employees in similar positions in the
department.

Section 400.008 - Supporting Documents to Start a Career Ladder

• Manager's Eligibility Checklist
• Pre-Approved Career Ladder Forms OR Individual Career Ladder Form
• Department organizational chart – (both approved current org. chart and proposed org. chart).
• The employee's most recent performance review, reflecting "Meets Expectations" or above on the
overall rating.

Section 400.009 – The Process to Complete a Career Ladder Review Request

The following information is to be provided to Human Resources:

• A Completion of Career Ladder form signed by the Department Director or appropriate management
personnel.
• A copy of any certificates, licenses, transcripts, degrees, etc. that have resulted from a Career
Ladder.
• Personnel Action Notice reflecting the appropriate changes.

*Note to Managers

As a position within your department becomes vacant, you are encouraged to evaluate the current level of
classification for the vacancy. You may consider using the opportunity of the vacancy to revert the vacancy
All Rights Reserved – As approved by the Commission on 05-07-2019 54 | P a g e