Page 178 - Personnel Policy and Procedures Manual

those who are not terminated but moved to another position the following would apply
- due to liability issues, when an employee reaches the maximum points allowable in
a 3 year period their driving privileges are revoked and cannot be reinstated in the
future, most employees are terminated from employment for the loss of job
requirement.
d. Failure to pay damage assessments adjudged by the SRC and upheld by the Risk
Management Committee.
8. Review and make recommendations pertaining to all matters relating to motor vehicle and
general safety relative to Augusta, Georgia owned vehicles, equipment and employees.
9. To direct the attendance of employees as it shall deem appropriate for the proper
determination of the facts surrounding each accident and obtain such documentary
evidence as shall be needed to complete its investigation.

Section 1000.407 Penalties

A. A standard point system will be used for all vehicle violations to insure all employees are treated
equally. This point system is not associated with the Georgia drivers’ point system.
B. Any department disciplinary action taken against the employee will be reported to Risk
Management and Human Resources and will be made a part of the accident and personnel record.
C. The SRC will take into consideration any and all disciplinary action taken by the department
against the employee and make adjustments to penalties as appropriate.
D. PENALTY MATRIX – Form RM-SRC-PM describes the categories of accident violations and
penalties. When an employee is involved in an AT FAULT accident/incident, which results in
property damages less than $1105.00, the Committee may elect to set aside any penalties for 6
months.
1. If the employee is not involved in an AT FAULT accident/incident for that period of time,
the employee’s record will be purged of the AT FAULT ruling.
2. If the employee is involved in an AT FAULT accident/incident within that time, the
incident will remain a part of the employee's record. Penalties, which were originally set
aside, would take effect.

Section 1000.408 Procedures

A. Departments will report all vehicle accidents, damage to vehicles, equipment or property using
either the Fleet Accident Report or Incident Report unless a report is made by a law enforcement
official.
B. All reports of accidents or incidents will be forwarded to Risk Management within 24 hours.
1. Reports requiring additional time for investigation will be telephonically reported to Risk
Management.
2. Reports will include witness statements from any employee involved.
C. All reports will be logged by Risk Management and scheduled for the Safety Review Committee.
D. Employees will be notified by letter that their accident/incident will be reviewed by the SRC
giving the date, time and location of the SRC.
1. Any employee directly involved in the accident/incident has the right to appear before the
SRC.
2. Employees desiring to have witnesses speak in their behalf should contact Risk
Management prior to the scheduled meeting date giving the name, department and
relationship to the accident/incident of the witness. Only witnesses with first hand
information will be allowed.
3. Risk Management will notify the appropriate department of witnesses to attend.
4. Employees not able to attend the scheduled meeting may request a delay by notifying Risk
Management and giving the reason.

All Rights Reserved – As approved by the Commission on 05-07-2019 178 | P a g e