Page 180 - Personnel Policy and Procedures Manual

Section 1000.410 Employee Files

A. Any employee involved in an accident/incident resulting in property damage will have a file
maintained in Risk Management. The file will consist of –
1. Any report of loss which the employee is directly involved in.
2. Any witness statement available concerning the accident/incident.
3. Any documentation - invoices, estimates, pictures or allied documents pertaining to the
incident.
B. On the inside cover of the employee record an incident summary will be annotated with the date
of incident, SRC ruling, and penalties assigned.
C. Entries will be purged (lined through) to ensure only incidents within the past 3 years remain
active.
D. Points, which have been accumulated, remain effective for 3 years, for the purpose of SRC rulings
on penalty adjustments.
E. Employees have the right to review their files by contacting Risk Management.
F. Employee records will be maintained as active records as long as they are employed by the
Augusta, Georgia.
G. Records will be moved from the active file to inactive file when the employee is terminated or
resigns. This file will be retained for 7 years after the last incident, at which time the complete
file will be destroyed.

Section 1000.411 Employee Point System

A. Employees who are found AT FAULT by the Safety Review Committee may be awarded
administrative points for damage, loss or destruction to property or for causing vehicle accidents
or causing property damage.
B. Points will accumulate for a period of 3 years at which time they will "roll off". The points are
used as a method to evaluate the risk potential of an employee. The more points that accumulate
during a three year window, the higher the risk the employee is to their department and to public
safety.
C. As a deterrent to reckless job performance by the employee, the employee’s points accumulation
could lead to disciplinary action by DEPARTMENT DIRECTORS as indicated below, this is in
addition to action taken by the Safety Review Committee -
1. 5 to 8 points – Written Reprimand
2. 9 to 11 points – 3 Day Suspension
3. 15 points - terminate

All Rights Reserved – As approved by the Commission on 05-07-2019 180 | P a g e