Page 179 - Personnel Policy and Procedures Manual

5. No one may deny the employee the right to appear before the SRC. Supervisors or
DEPARTMENT DIRECTORS may request a delay for the employee based on
operational necessity but must notify Risk Management of the request.
E. Employees should be present at the scheduled time and place. Once called, the employee will
provide information as requested by the SRC, usually an explanation of the accident/incident.
1. Prior to the meeting the employee should review any documentary evidence, such as the
Fleet Accident Report, Incident Report and/or vehicle accident report filed by the
investigating law enforcement agency. THIS REVIEW IS THE RESPONSIBILITY OF
THE EMPLOYEE
a. Fleet Accident Reports and Incident Reports may be obtained from the employee's
department or by calling Risk Management at 821-2301.
b. Law enforcement reports may be obtained from Risk Management.
c. Employees who feel the police report is inaccurate should attempt to have the
report corrected with the appropriate law enforcement agency prior to the Board
meeting.
F. The SRC will review each accident/incident to determine the employee’s actions to be either AT
FAULT or NOT AT FAULT. Penalties for employees found AT FAULT will be assigned in
accordance with Form RM-SRC-PM
G. Employees will be notified by letter of the outcome of the review. The letter will inform the
employee found AT FAULT of the penalty ruled by the SRC. Employees who have been given a
damage assessment by the SRC may pay by cash, check or payroll deduction using the form at
RM-SRC-PARSRCDA – PERSONNEL ACTION REQUEST SRC DAMAGE ASSESSMENT.
Persons wishing to use payroll deduction should notify Risk Management. Minimum deductions
are established by the Accounting Department if cash payment is desired.

H. Minutes of the SRC meeting will be prepared by Risk Management and forwarded to Risk
Management Committee for review.

Section 1000.409 Appeals

A. Any employee whose case has been acted upon by the SRC has the right to appeal.
B. Appeals will be made to Risk Management Committee. Appeals must be submitted to Risk
Management within 10 days of receipt of notification, in writing, that the Safety Review
Committee has found the employee at fault. The employee may notify Risk Management by
telephone or in writing.
C. Appeals may be requested for –
1. Reconsideration with no new information.
2. Reconsideration with new information.
3. Appeal as a result of financial hardship.
D. Appeal Process
1. The employee will contact (by phone, in person or in writing) Risk Management of his or
her desire to appeal and the reason for the appeal.
2. If the appeal is made because of new information, which was not available to the SRC at
the initial ruling, the Chairperson of the SRC may elect to have the case returned to the
SRB for reconsideration rather than to Risk Management Committee. Should the SRC
not change their initial ruling the request is forwarded to Risk Management Committee.
3. Appeals as a result of financial hardship must be supported by documentation by the
employee. Failure to provide financial documentation may result in denial of the appeal.

All Rights Reserved – As approved by the Commission on 05-07-2019 179 | P a g e