Page 77 - Personnel Policy and Procedures Manual

a. Position control information for current and proposed organization (obtain from finance
department);
b. Name, pay rate and grade for all incumbents;
c. Position(s) that will be abolished, respective savings, productivity and efficiency improvement to
be realized;
d. Addition/deletion of duties and responsibilities for all positions that are proposed for
reclassification;
e. Current and proposed organizational charts (for your department);
f. Proposed job description for all positions and PDQ as appropriate; and
g. Availability of funding in the current Fiscal Year to support the reorganization.

Plans to request a review of position(s) for next year’s budget shall be forwarded to the Human Resources
Director. A preliminary review of position(s) shall be performed by the Human Resources Department. If
approved by the Administrator, the position is then put into next year’s budget if funding is not available
for present fiscal year budget.

Any request will not be processed without these documents. The length of time for the review or
reclassification requests by Human Resources and the Commission will depend on factors such as the
complexity of the review and the number of reclassification and/or reorganizations that are in process.

Section 500.211 Conducting a Job Audit

From time to time, the Human Resources Director may order an audit of a single or multiple position(s) in
one department, selected departments, or all departments, as deemed necessary. Should the Human
Resources Director order an audit, the results of the audit will be made available to the Administrator and
Department Director(s). The process of the job audit is as follows:

1. A representative of the Human Resources Compensation Administration Unit, on the Human
Resources Director’s directive to conduct such audit, shall first schedule an appointment with the
Department Director confirming the date, time and place of the audit.
2. The Department Director(s) shall notify incumbent(s) of the position(s) of audit date.
3. A Compensation Administration representative shall utilize an approved Job Audit form and/or
Position Description Questionnaire (PDQ) for this purpose. The cooperation of employee/supervisor
are required.
4. A Compensation Administration representative may interview the Department Director, immediate
supervisor, and/or incumbent
5. Results of the audit shall be forwarded to the Human Resources Director.
6. The Human Resources Director shall notify Department Director of the results of the audit.
7. A copy of the audit result(s) and Compensation Administration recommendations may be forwarded
to the Administrator for financial approval.

Job Audit or Reclassification Requests
The department Director shall review each employees request first and if deemed appropriate, recommends
or submit the request to the Human Resources Director.

Section 500.212 Administrative Review of Reclassifications, Reallocations, and Reorganizations

All Rights Reserved – As approved by the Commission on 05-07-2019 77 | P a g e