Page 192 - Personnel Policy and Procedures Manual

Section 1100.306 Theft or Vandalism

A. Property which has been stolen will be reported to the Sheriff's Department (or appropriate law
enforcement agency) and an incident report submitted to Risk Management. A copy will be sent
to Purchasing by Risk Management.
B. Property which has been vandalized will be reported to the Sheriff's Department (or appropriate
law enforcement agency) and an incident report submitted to Risk Management.
C. The loss or theft of an Augusta, Georgia owned/purchased firearm will be reported immediately
to the Sheriff's Department and an incident report forwarded to Risk management.

Section 1100.307 Property Accountability

A. Issued Personal Equipment - Equipment which is issued to an employee is the responsibility of
the employee the equipment is issued to. As such the employee will take reasonable and necessary
precautions to safeguard and maintain property issued to them.
B. Equipment should be inspected upon receipt for serviceability and ensure that no damage is
apparent. Inspections should be made at the time of issue by the receiver.
C. Equipment issued for the sole use by the employee may be issued on a Property Receipt Form
(Appendix 10). A copy of this receipt should be maintained on file at the department.
D. Common use property, issued for short duration should be routinely inspected by the receiving
employee at the time of receipt. Any damage should be immediately reported to the supervisor
or person issuing the equipment.
E. TO ESTABLISH COMMON WRITTEN POLICY AMONG DEPARTMENTS - Employees must
exercise due care with small and/or portable equipment assigned for their use, i.e. power tools,
two-way radios, laptop computers, GPS handheld devices, cameras, cell phones, pagers,
etc. When equipment of a portable nature is issued/assigned to an employee and that equipment
is lost, damaged, destroyed or stolen (not recovered), in a non-emergency situation, the
employee will be expected to pay the replacement cost of such property.

Section 1100.308 Supplies

A. Supplies are classified into two categories - expendable but accountable (construction materials,
replacement parts, consumable goods, etc.) and expendable -non-accountable (office materials -
pens, paper, etc.).
1. Accountable Supplies must be track able by audit (purchase order to work order, purchase
order to job, etc). Materials in excess of job requirements must also be accountable.
2. Expendable supplies should be regulated to protect against misappropriation.
3. Consumable goods should be auditable from the time of issue to the supported activity and
bank deposit (if appropriate). Items which have spoiled or must be destroyed (non-sellable)
must be accounted for as an annotation on an inventory sheet or a memorandum of
destruction, giving all pertinent data to include the reason for destruction.

E. VEHICLE OVERSIGHT PROGRAM

Section 1100.401 Vehicle Oversight Program Purpose

A. The Vehicle Oversight Program has numerous purposes -

1. Provides management a tool to better utilize available resources.

2. Provides management a tool to monitor employee productivity.

All Rights Reserved – As approved by the Commission on 05-07-2019 192 | P a g e