Page 193 - Personnel Policy and Procedures Manual

3. Enhances the risk reduction program.

4. Reinforces current vehicle utilization policy (Fleet Management)

5. Increases safety awareness

6. Enhances Augusta Cares Program

Section 1100.402 Vehicle Oversight Program Concept

Vehicles owned by the Augusta, Georgia Commission will have Global Positioning Systems (GPS)
installed with monitoring capability at the respective department level. Central monitoring will be
available through Risk Management and Fleet Management as well. Cost of the system and
monitoring fees will dictate the number of systems installed.

Section 1100.403 Vehicle Oversight Program Applicability

This program is applicable to departments and agencies subordinate to the Augusta, Georgia
Commission. Vehicles assigned to Constitutional Officers or Elected Officials are not subject to this
program.

Section 1100.404 Vehicle Oversight Program Responsibilities

A. Administrator - Overall responsible for the overall supervision of the monitoring program.
B. Risk Management - Provides for program implementation, information briefings to respective
departments and provides primary centralized monitoring of vehicles. Coordinates funding for
program support, continuity and sustainment.

C. Fleet Management - Assists Risk Management with program implementation and
coordination. Provides secondary centralized monitoring of vehicles. Responsible for
coordinating the installation of systems on vehicles as directed.

D. Departments - Provides departmental monitoring and operational supervision.

E. All employees will be required to sign a form (Employee Acknowledgement Vehicle Oversight
Program form) that acknowledges they understand GPS devices will be used in
vehicles/equipment owned by the Augusta, Georgia Commission and they are aware of
potential consequences when abuse is discovered.
Section 1100.405 Vehicle Oversight Program Funding

A. Initial Funding - provided by Risk Management and will include the purchase of system
hardware, activation and monthly/annual fees.

B. Sustainment Funding - provided by Risk Management for the monthly fees and included in the
allocation process.

All Rights Reserved – As approved by the Commission on 05-07-2019 193 | P a g e