Page 189 - Personnel Policy and Procedures Manual

Section 1100.004 Claims Administration Procedures

A. Any employee having knowledge of an incident involving Augusta, Georgia property or
operations which could lead to a claim against the Augusta, Georgia will report the incident to
their supervisor as soon as possible.
B. A telephonic report will be made by the designated department representative to Risk
Management, as information only, on any injuries to the general public with implications of
Augusta, Georgia involvement. A written report should be completed and forwarded within 24
hours of the incident.
C. An Augusta, Georgia Incident Report (Form RM-AGIR) or Fleet Accident Report (Form RM-
FAR) will be completed and forwarded to Risk Management within 24 hours of the incident. If
the department investigation is not complete within the prescribed time, the department
representative should contact Risk Management.
D. Recovery/replacement of department losses will be coordinated through Risk Management.
E. Risk Management will replace lost, stolen, or damaged equipment (no vehicle) on a case by case
basis. Generally replacement is limited to department equipment if the equipment is essential to
the whole departments operation.

B. HOUSEKEEPING

Section 1100.101 Housekeeping Policy Overview

It is the intent of Augusta, Georgia to provide for a safe work environment. To this end work sites shall
be constantly monitored by supervisors and foreman to ensure potential hazards to employees and the
general public are reduced to the maximum extent possible. Employees will be required to keep their
work areas picked up and free of hazards.

Section 1100.102 Housekeeping

Good housekeeping is an important element of accident prevention. It should be of primary concern to
all supervisors and foremen. Good housekeeping should be planned at the beginning of the job and
carefully supervised and followed to the final clean-up. Housekeeping should be the concern of each
worker and not left for the clean-up crew. Confusion will be reduced and operations will be more when
the work area is neat and orderly at all times.

Section 1100.103 Housekeeping Procedures

A. Plan Ahead - A materials storage area which has been planned is safer and cleaner than one
which has been developed haphazardly.
B. Assign Responsibilities - If the size of the job and working force merits, a crew should be
specifically detailed to clean up continuously. In any event, housekeeping should not be
haphazard; duties should be assigned to one or more responsible persons.
C. Implement the Program - Housekeeping should be part of the daily routine with clean-up
being a continuous procedure.

Section 1100.104 Rules for Housekeeping

A. Storage Areas - All materials should be maintained in neat stockpiles for ease of access. Aisles
and walkways should be kept clear of loose materials and tools.
B. Work Areas - Loose materials, waste, etc. should be cleaned up immediately. This is especially
important in aisles and in the vicinity of ladders, ramps, stairs, and machinery.

All Rights Reserved – As approved by the Commission on 05-07-2019 189 | P a g e