Page 189 - Personnel Policy and Procedures Manual
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Section 1100.004  Claims Administration Procedures

               A.  Any  employee  having  knowledge  of  an  incident  involving  Augusta,  Georgia  property  or
                   operations which could lead to a claim against the  Augusta, Georgia will report the incident to
                   their supervisor as soon as possible.
               B.  A  telephonic  report  will  be  made  by  the  designated  department  representative  to  Risk
                   Management, as information only, on any injuries to the general public with implications of
                   Augusta, Georgia involvement. A written report should be completed and forwarded within 24
                   hours of the incident.
               C.  An Augusta, Georgia Incident Report (Form RM-AGIR) or Fleet Accident Report (Form RM-
                   FAR) will be completed and forwarded to Risk Management within 24 hours of the incident.  If
                   the  department  investigation  is  not  complete  within  the  prescribed  time,  the  department
                   representative should contact Risk Management.
               D.  Recovery/replacement of department losses will be coordinated through Risk Management.
               E.  Risk Management will replace lost, stolen, or damaged equipment (no vehicle) on a case by case
                   basis. Generally replacement is limited to department equipment if the equipment is essential to
                   the whole departments operation.

            B. HOUSEKEEPING

            Section 1100.101  Housekeeping Policy Overview

            It is the intent of Augusta, Georgia to provide for a safe work environment.  To this end work sites shall
            be constantly monitored by supervisors and foreman to ensure potential hazards to employees and the
            general public are reduced to the maximum extent possible.  Employees will be required to keep their
            work areas picked up and free of hazards.

            Section 1100.102  Housekeeping


            Good housekeeping is an important element of accident prevention. It should be of primary concern to
            all supervisors and foremen.  Good housekeeping should be planned at the beginning of the job and
            carefully supervised and followed to the final clean-up.  Housekeeping should be the concern of each
            worker and not left for the clean-up crew. Confusion will be reduced and operations will be more when
            the work area is neat and orderly at all times.

            Section 1100.103  Housekeeping Procedures

               A.  Plan Ahead - A materials storage area which has been planned is safer and  cleaner  than  one
                   which has been developed haphazardly.
               B.  Assign Responsibilities - If the size of the job and working force merits, a crew should  be
                   specifically  detailed  to  clean  up  continuously.  In  any  event,  housekeeping  should  not  be
                   haphazard; duties should be assigned to one or more responsible persons.
               C.  Implement the Program - Housekeeping should be part of the daily  routine  with  clean-up
                   being a continuous procedure.

            Section 1100.104  Rules for Housekeeping


               A.  Storage  Areas - All materials should be maintained in neat stockpiles for ease of access. Aisles
                   and walkways should be kept clear of loose materials and tools.
               B.  Work Areas - Loose materials, waste, etc. should be cleaned up immediately. This is especially
                   important in aisles and in the vicinity of ladders, ramps, stairs, and machinery.

               All Rights Reserved – As approved by the Commission on 05-07-2019                   189 | P a g e
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